In this Privacy Notice you can find all the information you need about how we use your personal data.

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Who are we

Edinburgh Sports Club is located at 7 Belford Place Edinburgh EH4 3DH. The club is affiliated to Scottish Squash, LTA, Table Tennis Scotland and the Scottish Padel Federation.

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Personal Information we collect

Edinburgh Sports Club will be a “controller”of the personal information that you provide to us in this form, unless otherwise stated. As a member or a visitor we may collect the following:

• Your name, date of birth, gender, postal and email addresses, telephone number(s).

• If you provide evidence in support of membership we will keep it on file.

• We keep details of your membership package and fees for you and others linked to your membership and the payments you make to us.  If you pay your membership and other fees by direct debit we keep a record of your bank details.

• If you pay for goods and services in our club by card we record your payment card details.

• We keep a record of when members swipe in to the Club using their membership card. We keep a note of guest passes issued to members.

• If you use our website we record information about the URL you came from, your device’s IP address, your browser type and information about where your device is located.

• We use CCTV for the prevention and detection of crime and the health and safety of guests, members and staff. We use information about website usage to make our website easier to navigate.
   

Why we need Members personal information – contractual purposes

We need to collect our members’ personal information so that we can manage your membership. We will use our members’ personal information to:

• provide you with core member services including, insurance, licensing and PVG checks;

• set up your online membership account and administer your account online; and

• send you membership communications by post or email in relation to essential membership services, including but not limited to, membership renewals and information on membership benefits.

If you do not provide us with all of the personal information that we need to collect then this may affect our ability to offer the above membership services and benefits.

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Why we need Visitors personal information – contractual purposes

We need to collect our visitors’ personal information so that we can manage your visit to the club. We will use visitors’ personal information to:

• provide core services, such as and not limited to coaching, insurance and licensing.
   

Why we need your personal information – legitimate purposes

We also process our members’ personal information in pursuit of our legitimate interests to:

• promote and encourage participation in the sports we offer sending members’ communications and booking information for upcoming competitions and events. Our competitions and events may be filmed or photographed and your personal information may also be used in images captured from our competitions and events, which we use for promotional, education and development purposes;

• provide competition in the sports we offer by accepting and managing entries for our competitions and checking your personal information to ensure you are entered into the correct category;

• develop and maintain our members’ qualifications, including sending email communications to members to inform you of upcoming courses, renewal requirements and verify that you have completed any mandatory training and PVG / child protection requirements; and

• respond to and communicate with members regarding your questions, comments, support needs or complaints, concerns or allegations in relation to the sports we offer. We will use your personal information to investigate your complaint, suspend membership and take disciplinary action where appropriate.

Where we process your personal information in pursuit of our legitimate interests, you have the right to object to us using your personal information for the above purposes. If you wish to object to any of the above processing, please contact us on info@edinburghsportsclub.co.uk. If we agree and comply with your objection, this may affect our ability to undertake the tasks above for the benefit of you as a member.

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Why we need Visitors personal information – legitimate purposes

We also process visitors’ information in pursuit of our legitimate interests to:

• promote and encourage participation in the sports we offer sending members’ communications and booking information for upcoming competitions and events. Our competitions and events may be filmed or photographed and your personal information may also be used in images captured from our competitions and events, which we use for promotional, education and development purposes;

• provide competition in the sports we offer by accepting and managing entries for our competitions and checking your personal information to ensure you are entered into the correct category;

• respond to and communicate with visitors regarding your questions, comments, support needs or complaints, concerns or allegations in relation to the sports we offer. We will use your personal information to investigate your complaint, suspend access and take disciplinary action where appropriate.

Where we process your personal information in pursuit of our legitimate interests, you have the right to object to us using your personal information for the above purposes. If you wish to object to any of the above processing, please contact us on info@edinburghsportsclub.co.uk. If we agree and comply with your objection, this may affect our ability to undertake the tasks above for the benefit of you as a member or a visitor.